Memorandum of Understanding (MoU) between the Asian College of Journalism and the South Asia Foundation-India concerning the establishment and functioning of UNESCO Madanjeet Singh Centre of South Asian Journalism.
This Memorandum of Understanding (MOU) between the South Asia Foundation-India, a secular, non-profit and non-political organization, located at A-33 Vasant Marg, Vasant Vihar, New Delhi 110 057, hereinafter referred to as “SAF”, on the one part,
The Media Development Foundation (MDF), a not for profit public Trust which administers the Asian College of Journalism (ACJ) located at Second Main Road, Taramani, Chennai 600113, India, hereinafter referred to as “MDF”, on the second part, hereinafter referred to as “parties”,
Sets forth the agreements reached between the parties relating to the establishment and functioning of the UNESCO Madanjeet Singh Centre of South Asian Journalism (UMCSAJ), herein after referred to as Centre, and utilization of the funds received from South Asia Foundation-India.
This clause is limited to the continuation or otherwise of the SAF scholarship and does not in any way restrict ACJ from independently enforcing its academic requirements or taking disciplinary action, where warranted, against a SAF scholar as per the norms and rules in force and as applicable to all students of the college.
UMCSAJ will offer at least 8 (eight) fully paid Madanjeet Singh Group scholarships for the SAARC countries, based on gender equality, for the postgraduate programme in journalism at the UMCSAJ. The scholarship would include travel, board and lodging, tuition fees, insurance and other supplementary courses as may be applicable.
B. Advisory Council:
Chairman, MDF and ACJ (Ex-officio) Chairman
President, MSF or his nominee Member
Principal Trustee, MSF or her nominee Member
Chairperson, SAF-India, or his/her nominee Member
Advisor to MSF Member
Heads of all participating ACJ Departments (Ex-officio) Members
Registrar , ACJ (Ex-officio) Member
Finance Officer, ACJ (Ex-officio) Member
Director, UMCSAJ (Ex-officio) Member-
C. The quorum for a meeting of the Advisory Council shall be one-third of the total membership of the Council. The term of the membership of the Advisory Council, other than ex-officio, shall be for three years, or the expiry of the MoU, whichever is earlier, and they shall be eligible for re-nomination or appointment, as the case may be.
D. The Director of the Centre shall be responsible for the entire functioning of the Centre and all its academic and extracurricular activities including coordination of courses, scholarships, fellowships and public relations.
C. The SAF Madanjeet Singh Group Scholarship Scheme shall be funded by the Madanjeet Singh Foundation (MSF).
In conformity with the SAF Governing Council resolution adopted in 2002 at Beaulieu-sur-Mer, France, SAF shall not fund any project without at least a matching contribution in cash or kind against SAF’s financial assistance.
Before receiving due payments of subsequent instalment of funds, UMCSAJ shall submit an annual Audit report and a progress report of the Centre to the SAF-India.
It is stipulated that SAF shall discontinue funding UMCSAJ in case the Centre fails to fully comply with SAF’s cardinal objective of promoting regional cooperation as specified in this MoU.
To match with the SAF’s contribution and in conformity with SAF Governing Council resolution of 2002, ACJ’s contribution shall be:
i) Space for the Centre at the ACJ
ii) Research Faculty and scholars
iii) Campus accommodation to the students and the visiting faculty
iv) Internet, on-line journal access, Media resources, and any other assets and services as may be required by SAF scholars
v) Any other logistic support needed from time to time.
vi) Other Academic, Administrative & support staff to the extent required
This MoU shall become effective on the date on which the parties append their signatures to it. The MoU is valid for three years from the date of signing.
The terms of the MoU may be modified, if and when required, by the mutual consent of the parties.
i) These Regulations are binding on the UMCSAJ and strict adherence to them is
ii) The annual grant of funds to SAF institutions of excellence shall be provided for covering the cost of at least eight (8) SAF Madanjeet Singh Group Scholarships one from each SAARC country). The Group Scholarship Scheme has two components, namely, ‘Scholarship Expenses’ and the ‘Scholarship Related Expenses’ in the ratio of 70:30. The expenditure on ‘Scholarship’ component comprises:
a) Tuition Fees
b) Examination Fees, if any
c) Accomodation expenses
d) Mess expenses
f) Yearly To & fro travel of admitted students
g) Special course expenses, if any
h) Field Trips
i) Any other related expenditure (to specify)
iii) In the ‘Scholarship Related Expenditure’, component, which must not exceed 30% of the total expenditure annually incurred on SAF scholarships, comprise:
a) Books and journals
b) Computation expenses, if any
c) Extension Lectures
d) Workshops/ Seminars
e) Expenses on account of Advisory Council Meetings
f) Contingency expenses
g) Any other related expenses (to specify)
iv) The Centre shall strictly adhere to the minimum number of scholarships allotted, based as for as possible on gender equality. The principle is to have fair representation of all the chapters but if any Chapter is not represented for any reason, the Chapter Head may permit students of other chapters to fill up the number. SAF scholarship funds should only be spent on scholarships and scholarship related expenses of SAF scholars and cannot be diverted or adjusted against any other purpose.
v) No SAF funds can be spent on construction of buildings and on infrastructures such as purchase of equipment, repairs, maintenance, etc.
vi) Any unspent amount of annual SAF grant in a year, or interest earned on SAF funds during the year, shall be carried over to cover the cost of SAF Madanjeet Singh Group Scholarships / Scholarship Related Expenses during the subsequent year.
vii) SAF annual installment for the subsequent year shall be paid to the Centre on receipt of an authorized auditor’s report, giving the names of students on Madanjeet Singh Group Scholarships and itemized details of the expenditure incurred on each scholarship during the year.
viii) The Centre shall send its respective annual audit reports to SAF-India chapter, New Delhi, for verification so that they conform to these Regulations before they are forwarded to MSF Trustees for release of funds for the next year.
ix) In order to streamline the expenditure pattern, the following four formats are prescribed for submission by the Centre on line:
(i) Format on scholar profile;
(ii) Half Yearly Format giving full details of expenses on ‘scholarship’ expenditure;
(iii) Half Yearly Format giving full details of ‘scholarship related expenditure’; and
(iv) Utilization Certificate incorporating the ‘scholarship’ and the ‘scholarship related
expenditure for the whole year.
Either party shall be entitled to terminate this MoU by providing the other party with three calendar months advance notice. The termination of this MoU, for whatever reason, will not affect the rights of a party, which may have accrued as at the date of termination and will further not affect any rights, which specifically or by their nature survive the termination of this MoU. In case of termination of the MoU all the assets acquired by the Centre shall become a part of the UNESCO Madanjeet Singh Centre of South Asian Journalism.
In agreement of the above objectives and terms and conditions, this Memorandum of Understanding is hereby signed by the below mentioned parties on this 5th day of June 2017.
South Asia Foundation-India
Media Development Foundation & Asian College of Journalism